Firms with multiple offices, disciplines, or regional teams can organize Pirros using workspaces, role-based permissions, and notification controls to keep content relevant and manageable for each group.
When to Use Multiple Workspaces
Create separate workspaces when teams need completely separate libraries with no overlap:
An architecture workspace and a structural engineering workspace at a multi-discipline firm
A US workspace and an international workspace with different standards and codes
Separate divisions that never share details (e.g., residential vs. industrial)
Each workspace has its own details, families, tags, project filters, firm stashes, and user lists.
When to Use Project Filters Instead
If teams share some content but need to narrow searches, use project filters and saved views within a single workspace:
A firm with three office locations — create a "Location" project filter and saved views per office
A firm with campus-specific projects — create a "Campus" filter to silo content without splitting workspaces
Different market sectors — use "Market Sector" filters so healthcare teams see healthcare projects first
This approach keeps everything in one library while letting teams focus on what's relevant to them.
Assign Different Roles per Workspace
The same user can have different roles in different workspaces. For example:
A BIM manager could be an Admin in the architecture workspace but a Member in the structural workspace
An IT administrator could have IT Admin permissions across all workspaces without content access
Managing Notifications Across Teams
In large firms, members may receive notifications about content changes outside their discipline. To address this:
Use separate workspaces for teams that should never receive cross-notifications
Encourage members to adjust their notification settings in their account profile
Use saved views and firm stashes to surface relevant content proactively, reducing reliance on email notifications
Frequently Asked Questions
Q: Can users see content from workspaces they're not assigned to?
A: No. Users only see content in workspaces they've been explicitly added to.
Q: Can I move details between workspaces?
A: Not directly. To share a detail across workspaces, download it and re-upload it to the other workspace.
Q: Our firm has 8 offices. Should we create 8 workspaces?
A: Probably not. If the offices share the same detail standards, one workspace with an "Office Location" project filter is more practical. Create multiple workspaces only when the libraries are fundamentally different.